This is a primary administration,
communication and resource tool for all Rotarians, clubs, districts and district committees developed by Rotarians for Rotarians. The website is owned by the six New
Zealand-based districts and is secure and free for Rotarians, clubs, district
and district committees to use – every Rotarian member of
a club has the right to and should have member-only access. The website is
suitable for use with PCs, Tablets and Smartphones.
Although this site should provide most clubs with all they need from a website, clubs have the autonomy to choose to also have a website outside www.rotarysouthpacific.org . The main reason is usually that other (paid) websites have some features that some clubs feel provide a better public interface between the club and the community. However it is strongly encouraged that clubs at least use the member database available to them with the www.rotarysouthpacific.org and use links from their website their and the external site to ensure they raim part of the wider Rotary New Zealand Pacific communication system.
Although this site should provide most clubs with all they need from a website, clubs have the autonomy to choose to also have a website outside www.rotarysouthpacific.org . The main reason is usually that other (paid) websites have some features that some clubs feel provide a better public interface between the club and the community. However it is strongly encouraged that clubs at least use the member database available to them with the www.rotarysouthpacific.org and use links from their website their and the external site to ensure they raim part of the wider Rotary New Zealand Pacific communication system.
Every district, club and district committee in Zone 7b has a webpage with full access to the functionality of the site and many expand their on-line presence by using Social Media. Whether you just use Rotary South Pacific or you also have another website, below is a suggested minimum standard set of up-to-date information to be maintained each
Rotary year for all districts, district committees and clubs on the New
Zealand and Pacific Islands website at www.rotarysouthpacific.org - most clubs are already doing this anyway because it works.
Most of this information is that normally contained in a District
Directory and is information (whether text, graphics, images or video)
including membership databases intended to inform and facilitate communication
between Rotarians and with the community (public). In other words ... Making Rotary Easy
The
following is a list of the features of the site your club should be
doing / using at a minimum:
·
Have at least one
club webmaster who should hold the position for at least 3 years
·
All club members
listed with full details (data lists of members can easily be 'Imported')
·
Educate members
in basic use of the site
·
All club officers
and major position holders listed on the club home page
·
Use the club
bulletin feature (which will also ensure email addresses are kept correct for
club email messages)
·
Use the club mass
email system for security and reliability
·
Use on-line
Apologies (and Make-up) register – making all members to use this helps make
them familiar with this essential club resource
·
Club committees
listed with members added (this point is not essential be quite desirable)
·
Every club
webpage (main, committee, project and event pages) maintained up-to-date because all New Zealand Rotary advertising and promotions refer viewers to www.rotarysouthpacific.org and first impressions of your club et. al. do COUNT !
·
Ensure the
visibility of all pages is appropriate for the intended audience and that your
club is easily contactable by the public.
Most of the above also applies to district
committees.
There is much more such as unlimited committee,
project / event pages, each of which can have its own sub-domain name or
on-line registrations and even payments for club and district events. What about the document archive feature – never lose files again and make them available to members who need them! Ask how.
The website is fully html editable so it can
do anything any website can do – if there are features you want access to and
cannot find they are probably there so ask for help, and if by chance what you
seek is not there, a request can be made for an improvement to the site.
If you use a website external to www.rotarysouthpacific.org and / or use social media (e.g. blogs and
Facebook) use links between these various media to prevent duplications. It is strongly recommended that clubs use
their club site within www.rotarysouthpacific.org for all membership and Rotary communication
activity because of its security, flexibility and the access it provides
members to member-only resources across all six New Zealand-based
districts.
Plenty of
assistance is available:
·
Website Manual
·
“How to” guides
for the following topics (and more):
o
New users
o
Overview of the
recommended essentials of website use for clubs
o
Preparing your
club for the next Rotary year
o
Club committees
o
District
committees
o
Using social
media for Rotary
A site webmaster can be contacted via www.webmaster.rotarysouthpacific.org for the following and more:
·
Email
or phone assistance at any time (better a 5 minute phone call than struggling
on your own for 5 hours)
·
Club
training, including as a guest speaker to show your club members how to use the
site
·
Guidance
for using social media
·
Your
suggestions for improving the website
Other useful websites:
